A key to competitive purchasing is the identification of clear, descriptive food specifications. Food specifications not only helps ensure the best product is purchased at the most competitive price, but can also assist in inventory control, quality control and meeting safety standards.
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Food-purchasing specifications refer to the quality, quantity and other important characteristics required in the products or ingredients purchased for preparing a food item. For example, a chicken patty sandwich requires a chicken patty and bun. The purchase specifications of the chicken patty may include its source, weight, type of packaging, delivery temperature, minimum order and maximum order. For each ingredient in a recipe, there should be a corresponding purchase specification.
Below are some sample food specifications for a variety of items commonly used in school food service.
Canned Fruits and Vegetables
Applesauce, canned&#;To be packed to U.S. Grade A Standard; natural color; natural flavor; regular texture; unsweetened; distributor's choice.
Oranges, Mandarin, canned&#;Whole segments; first quality; citrus juice medium; distributor's choice.
Pears, canned, diced&#;Bartlett pears to be packed to U.S. Grade B Standard; natural juice or water; distributor's choice.
Pears, canned, halves&#;Bartlett pears to be packed to U.S. Grade B Standard; natural juice or water; distributor's choice.
Beans, garbanzo, canned&#;Chickpeas to be packed to U.S. Grade A Standard; distributor's choice.
Corn, canned&#;Whole kernel; to be packed to U.S. Grade A Standard; golden; low sodium, vacuum packed; distributor's choice.
Tomato, canned&#;Salsa ready; diced with seasoning; first quality; distributor's choice.
Frozen and Chilled Protein Items
Cheese, American&#;Sliced; approximately 160 slices per five pounds; staggered slices; easy to separate; no imitation; four five-pound packages; distributors choice.
Cheese, Colby Jack&#;Reduced-fat; individually wrapped; fresh; meets one ounce meat/meat alternate, mild flavor. Land O Lakes or equal.
Burrito, egg and cheese&#;Frozen; pre-cooked; heat and serve; whole grain-rich; bulk pack; child nutrition label to meet one ounce equivalent. bread/grain and one ounce equivalent meat/meat alternate; approximately three ounces; Los Cabos , Foster Farms or equal.
Chicken breast, breaded&#;Solid Breast Filet; whole muscle; fully cooked; IQF; whole grain-rich breading; each portion to meet minimum two ounce meat/meat alternate; CluxDelux #, Goldkist # or equal.
Chicken nugget, breaded&#;Frozen; whole grain-rich breading, fully cooked to be made with USDA donated chicken, three to five nuggets equals two ounce meat/meat alternate; Goldkist or equal.
Beef crumbles&#;Frozen; fully cooked; to be made with USDA donated ground beef and textured vegetable protein; mild seasonings; minimum portion 2.5 ounces to meet two ounce meat/meat alternate; Pierre or equal.
Fresh Fruits and Vegetables
Apples, fresh&#;Whole; Red Delicious; packed to U.S. Fancy Grade Standard; 138 count; 40 pounds.
Grapes, fresh&#;Green; seedless; to meet grade standard for U.S. No. 1 Table; 23 pounds or less.
Kiwifruit, fresh&#;To be packed to U.S. No. 1 Grade Standard; to be packed in single layer flats; 108 count.
Oranges, fresh&#;To be packed to U.S. No. 1 Grade Standard; navel; 100-113 count; 38-45 pounds.
Bananas, fresh&#;Petite; more yellow than green (Stage #4); 150 count per case.
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Frozen Fruit, Vegetable and Bakery
Juice, apple&#;100 percent frozen; ready-to-use; four ounce portion; less than 100 portions per case; Suncup, Vitality, Citrus Sun or equal.
Juice, orange&#;100 percent frozen, ready-to-use; four ounce portion; less than 100 portions per case; Suncup, Vitality, Citrus Sun or equal.
Blueberries, frozen&#;20 pounds or less; distributor's choice
Broccoli, frozen&#;Florets; to be packed to U.S. Grade A Standard; less than 21 pounds; distributor's choice.
Corn, whole-kernel, frozen&#;To be packed to U.S. Grade A Standard; yellow or golden; less than 21 pounds; distributor's choice.
Vegetable blend, frozen&#;First quality; California; mixture to contain broccoli florets, cauliflower florets, carrots; less than 25 pounds; distributor's choice.
Potato, specialty formed, frozen&#;Oven-ready; waffle shaped; packed to a U.S. Grade A Standard; fortified; McCain #MCL or equal.
Potato, French fries, frozen&#;Oven ready; crinkle cut; to be packed to US Grade A Standard; 1/2 inch; McCain MCF or equal.
Bread, dough stick, frozen&#;French-bread style; one ounce equivalent bread/grain; whole grain-rich. Rich's or equal.
Dough, cinnamon roll, frozen&#;Whole grain-rich; pre-cut; petite; approximately 1.5 ounce to meet one ounce equivalent bread/grain. Pillsbury, Rich's, Baker Boy or equal.
Waffle, frozen&#;Plain; square or round; whole grain-rich; meets one ounce equivalent bread/grain per waffle. Krusteaz , Aunt Jemima or equal.
Hamburger bun&#;100 percent whole grain or a blend of whole grain meal and/or flour and enriched meal and/or flour of which at least 50 percent is whole grain; whole grains per ounce equivalent are at least eight grams or more; product ingredient lists a whole grain first.
Milk&#;Dairy
Milk&#;Paper carton; ½ pint. To include one percent unflavored, skim unflavored and chocolate skim. Chocolate skim with sugar content of 23 grams or less per 8 ounces.
Yogurt&#;Squeeze tube; low fat; smooth; creamy texture; no fruit chunks; variety of flavors; GoGurt 2.25 ounces or equal.
Dry Goods&#;General
Muffin mix, basic&#;Whole grain-rich; made to add water only; 6/5lbs; General Mills, Gold Medal or equal.
Pasta, lasagna&#;Whole grain-rich; dry; ribbed 10 inch ripple edge; 15 pounds or less, distributor's choice.
Rice, brown&#;Long grain parboiled; whole grain-rich; 25 pounds or less; distributor's choice.
Definitions
Distributors Choice&#;Bidder may offer a price on any brand that meets the desired quality levels outlined in the specification. Most often used for canned and frozen fruits and vegetables if the quality level is specified using the Food Buying Guide.
Or Equal&#;When a particular manufacturer&#;s name and product number and the phrase &#;or equal&#; appear in the description, any manufacturer or brand will be considered as long as the performance and quality levels are equal to the product specified. The bidder should supply sufficient data to enable a comparison to be made with the particular product specified.
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